Set up Recurring Vendor Payments Using Docyt Check & ACH

Easily automate your vendor payments with Docyt’s Recurring Payment Rules. This feature allows you to schedule regular payments via Docyt Check or ACH to vendors

Step-by-Step Guide to Create a Recurring Payment Rule

1. Log into Docyt

1. Go to https://app.docyt.com/sign_in and enter your credentials.

2. Navigate to Recurring Payment Rules

1. Click on Expense from the top menu.

2. Select Bill Pay > Payment Rules

3. The page with Payment Rules would appear

3. Add a Rule either for:

A. Recurring Payment Rule

B. Mark as Paid Rule

A. Recurring Payment Rule

Move the cursor towards top right corner and click on “Add Rule.”

Fill in Payment Rule Details

1. Payee/Receiver: a. Select the vendor you want to pay.

2. Amount: a. Enter the fixed amount for each payment.

3. Invoice Date

4. Expense Category:

   1. Click on “Select Category.”

   2. A box will appear at the bottom of the screen.

   3. Click “Select Chart of Account” and choose the appropriate expense account.

   4. Click the blue “Save” button.

   
5. Payment Date: a. Set the date the first payment should be made.

6. Frequency:

   1. Payment Date

   2. Choose how often the payment should recur (e.g., Weekly, Monthly).

7. Payment Method: Choose either:

   1. Full Service Docyt Check

   2. ACH Payment (Note: Payee must be registered on the Docyt Network to receive ACH payments.)

8. Payment Address:

   1. Click “Add Address.”

   2. Check the box and select the correct payment address for the vendor.

9. Check Memo: Add a memo note that will appear on the payment check or ACH transaction.

10. Note:

    1. Add notes if any.

11. Final Steps:

    1. Review all the entered information for accuracy.

    2. Click on “Save Rule” to complete the setup.

Important Note on Dates and Shipping

Important Note on Dates and Shipping

• Docyt Checks may take 5–7 business days to reach an address within the continental U.S.

• If you're using a physical check, adjust the payment date accordingly to ensure on-time delivery.

B. Mark as Paid Rule:

Move the cursor towards top right corner and click on “Add Rule.”

1. Choose Mark as Paid Rule

2. A new panel will open on right.

3. Choose Vendor Name

4. Choose Payment Account

5. Click on Confirm and Save the Rule

View or Manage existing Recurring Payment Rules:

1. Go to Expense > Bill Pay> Payment Rules.

2. Move the cursor on the three dots (…), choose options to edit or delete any existing payment rule